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ThemedExperiencesUSA CRM System

A comprehensive Customer Relationship Management system for ThemedExperiencesUSA.com, supporting both Virtual Assistant & Concierge services and Themed Marketing Agency operations.

Features

Core Modules

  • Lead Management: Capture, qualify, and track leads
  • Discovery Call Scheduler: Calendar integration for scheduling calls
  • Proposal Builder: Themed templates for proposals
  • Onboarding Flow: E-signature integration for client onboarding
  • Itinerary Management: Vendor booking and itinerary creation
  • Campaign Management: Marketing campaign ideation and asset library
  • Analytics: Media spend tracking and ROI analysis
  • Feedback System: NPS surveys and loyalty tracking
  • Referral Management: Referral tracking and rewards

User Roles

  • Admin: Full system access
  • Sales Rep: Lead management, calls, proposals
  • Concierge Coordinator: Itineraries, bookings, vendor management
  • Marketing Manager: Campaigns, reports, creative assets
  • Vendor/User: Assignment-only views

Tech Stack

  • Backend: PHP/Laravel
  • Frontend: React.js
  • Database: MySQL (concierge_db + marketing_db)
  • Authentication: JWT
  • Deployment: cPanel hosting

Database Schema

Concierge Database (concierge_db)

  • leads, clients, discovery_calls, packages, client_packages
  • itineraries, vendors, bookings, transactions
  • feedback, loyalty_points, referrals

Marketing Database (marketing_db)

  • prospects, workshops, outreach_sequences, proposals
  • campaigns, creative_assets, media_spend, performance_reports
  • case_studies, retainer_contracts

Installation

  1. Clone the repository
  2. Configure database connections
  3. Run migrations: php artisan migrate
  4. Install frontend dependencies: npm install
  5. Build frontend: npm run build

API Documentation

RESTful APIs for all CRM operations with JWT authentication.

Integrations

  • Email/SMS gateways
  • Calendar APIs (Google/Microsoft)
  • E-signature services (DocuSign)
  • Interactive App SDK webhooks

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